Administrative Assistant

Location: Denver, CO
Date Posted: 08-09-2017
The Administrative Assistant will perform a variety of general administrative and clerical services. This position will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner. This position will be responsible for the front desk and associated duties, as a first contact for customers/candidates either calling or walking in.  To ensure candidates/customers experience a seamless and positive experience from start to finish.
RESPONSIBILITIES:
 
Will coordinate the department’s administrative activities in an effective, up to date, and accurate manner by:
  • Actively participates in the department’s morning req meetings
  • Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives (data entry of all applicant’s interview, scanning of appropriate documents as needed, entering background checks in the systems and attaching results in applicants file and completing E-Verify’s for employees)
  • Operates office equipment such as computers, fax machines, photocopiers, voice mail messaging system and computer scanning equipment to complete department tasks
  • Coordinates any required repairs to office equipment
  • Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager, or designate
  • Develops, implements and maintains agency procedures within the department;
  • Maintains adequate office supply of all department supplies used within the department
  • Understands and adheres to all Intellisource policies and procedures.
 
Will perform administrative and clerical support to the Team in accomplishing their roles and responsibilities.   This includes:
  • Responsible for answering a multi-line phone system.Checking voicemail in the morning, forwarding general messages to the appropriate person.Screening calls, transferring
  • Greeting customers/candidates who come in, letting the recruiter/associate know an appointment is here, giving appropriate paperwork as needed
  • Regularly reviews contractors time cards in Kronos and other weekly reports on new hires
  • Produces and/or assists in the production of all required internal and external reports
  • Regularly reviews progress on standard department deliverables and takes appropriate action to ensure timely completion of all department tasks
  • General office upkeep- ordering supplies, coffee, washing cups.Ensure front reception area is clean and presentable always
 
Will serve as the coordinator of the department’s information, reporting, and communication strategies and activities.   This includes:
  • Develops or maintains an accurate and up to date records management system (including classifying and coding electronic and hardcopy files)
  • Ensures the safeguarding of all confidential files
  • Creates databases and/or processes to accomplish tasks
  • Update excel spreadsheet new hire tracking (send out emails to recruiters what we’re missing)
  • Run E-verify on all new hires, document in system
 
KNOWLEDGE and SKILLS:
 
•              Must possess strong organization, evaluation and problem solving skills
•              Must be able to communicate effectively in writing and verbally
•              Working knowledge of Microsoft Office Suite and other computer programs
•              Must be able to work flexible hours
 
About IntelliSource:
Our business - and our approach - is personal. 
IntelliSource is a national business process outsourcing company providing Fortune 500 and fast-growth companies with people, processes and tools to manage critical, non-core business functions. From our foundation of staffing resources and through over 16 years building world-class solutions, IntelliSource is a trusted partner to its clients and associates, empowering businesses and the thousands we employ nationwide to realize their full potential.
 
We are an equal opportunity employer.  No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status or any other status protected by law. This is a free service to you. We are an E-Verify Employer.

 
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