Project Coordinator

Location: Ottawa Ontario, Canada
Date Posted: 09-20-2017
Project Coordinator
Can be located in Saint-Laurent (Montreal) or Kanata (Ottawa) office.
IntelliSource is hiring a Project Coordinator for our Clients' Canada office. Position is a contract to possible hire, someone who is an expert in project coordination. (6 to 12 months, with the possibility of extension and eventuality of a permanent position).

**This is not engineering or construction, but project coordination for a technical company**
  • 5 years’ experience. The position requires strong knowledge of project management / coordination (minimum of 5 years)
  • Strong communication skills (proficient in English, French and Spanish is also preferable)  
  • Knowledge of logistics and procurement, based out of either the Saint-Laurent (Montreal) or Kanata (Ottawa) office.
  • The Project coordinator (PC) will be responsible for supporting our Instruments Services organization by coordinating customer projects with the On-Site Calibration Project Manager.
  • The PC will coordinate delivery of outsourced Calibration work with 3rd party suppliers to and from customer sites, obtain quotes & delivery dates from suppliers, generate requisitions and track various data using our systems or Excel spreadsheets.  Other work may also include administrative support for the Calibration and Repair labs. 
  • Proficient in Excel (including Pivot tables), ability to work in a fast pace environment, demonstrates teamwork, is creative, is willing to work flexible hours, takes initiatives and can work autonomously.
 Responsibilities and skills include but not limited to the following:
  • Obtain Information and Quotes from 3rd party suppliers
  • Produce requisitions/POs for outsourced work
  • Communicate/coordinate with Suppliers, Logistics team, Customers and Project Managers to meet contractual obligations with customer.
  • Coordinate delivery of 3rd party assets for On-site projects.  Arrange payments with suppliers. Track progress and take appropriate actions to ensure on-time delivery.
  • Can escalate critical issues and communicate improvement opportunities.
  • Enter data and maintain database. 
  • Update Calibration certificates into our Infoline system.
  • Ability to multitask and can follow processes
  • May require traveling to customer sites to support projects. 
  • Label and register instruments into an asset management database.
  • Reports up through Project Manager
  • Travel to client site might be needed
About IntelliSource:
Our business - and our approach - is personal.
IntelliSource is a national business process outsourcing company providing Fortune 500 and fast-growth companies with people, processes and tools to manage critical, non-core business functions. From our foundation of staffing resources and through over 18 years building world-class solutions, IntelliSource is a trusted partner to its clients and associates, empowering businesses and the thousands we employ nationwide to realize their full potential.
We are an equal opportunity employer.  No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status or any other status protected by law. This is a free service to you. We are an E-Verify Employer.
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